How to Cause Little Disruption during Your Office Move

Posted on June 17, 2013 by Peter Donaldson

At some point, a business is likely to face the daunting and exciting task of relocation. It may be because of expansion, contraction, lease expiry, or just because of the need to change business environment. Whatever the reason, the decision to move office always demands careful consideration. The following smart tips are meant to guide you on how to move your office successfully:

1. Plan Early

Once you have made up your mind to relocate, it is advisable for you to start planning as early as possible. Set the date and time of relocation and get familiar with the new location. Take room measurements to see if the space is big enough, too small or too large; if there is enough space, plan how your office furniture and equipment will be arranged, whilst if it is too large for you currently, plan how the space will be used for future growth.

2. Update Your Employees

Your employees will be the end users of the new location, so keeping them informed of what’s going on will alleviate any concerns or worries and make the transition easier. Meet with them regularly and tell them the importance of moving and how it will or will not affect them. Allow them to get involved with the packing and decision making so they can contribute positively in the relocation process. You can also appoint moving coordinators who can be in charge of giving instructions to junior employees and supervising the move whilst packing and loading things.

3. Create a Realistic Budget

Coming up with a comprehensive budget for the office move will help you greatly in assessing and managing your costs accordingly throughout the entire process. Consider the cost of hiring a moving company, packing supplies, and your new monthly rent.

4. Hire a Reputable Moving Company

The whole office moving process can be very stressful, complicated, and time-consuming if you decide to do it alone, so hiring the services of a reputable and reliable moving company will help you in moving quickly and efficiently. Here at IRIS Removals, we are a trustworthy company that has been providing professional removal services for years and our services are not only safe and fast, but also very affordable. We will meet all your moving needs, save you money, and guide you well to make sure you do not make unnecessary mistakes.

4. Do Not Move During Rush Hour

You need to spend less time conducting the move so work and productivity can continue with minimal disruptions, which is why you should avoid moving during rush hour; either move early in the morning or late in the evening when there is less traffic and equipment can be set up with ease.