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How to Cause Little Disruption during Your Office Move

Posted on November 25, 2021 by Peter Donaldson
How to Cause Little Disruption during Your Office Move

At some point, a business is likely to face the daunting and equally exciting task of relocation. It may be because of expansion, contraction, lease expiry, or just because of the need to change the business environment. Whatever the reason, the decision to move office always demands careful consideration and plenty of preparation.

We’ll go through some of the most important points in this blog that you need to complete for any business relocation. These will include more hands-on suggestions to help you navigate this move. The following smart tips will guide you on how to relocate offices successfully. And we’ll provide you with useful information to point you in the right direction.

Five Tips to Reduce Moving Day Issues –

Before we get into the more practical rundown of business relocations, let’s start by acknowledging that it’s undoubtedly going to be a difficult undertaking. From experience, the one thing that businesses repeatedly struggle with is timings. How do you keep working and also shut down for the relocation? Furthermore, how will you arrange the IT or specialist equipment side of things?

Lots of questions will crop up, and it’s essential you have assistance from the right people who have the correct answers. That’s where a professional moving company comes into their own and can save you some sleepless nights. Isis Removals has the track record and tools to do this the correct way. And the aim is to do it all without having any unnecessary downtime. We want to get you up and running again straight away.

We’ll take you through each step of an office or workplace relocation to give you a general overview of what’s involved. Planning and acting early will give you the upper hand, no matter how big or small your company is. Then you can think about how to budget and utilise your team to your advantage. Let’s begin with how to start planning your upcoming office move.

Plan Early: Preparation is Key –

Once you have made up your mind to relocate, you should start planning as early as possible. Set the date and time of relocation and get familiar with the new location. Take room measurements to see if the space is big enough or too small or too large.  If you’re happy that there’s enough floor area, plan how your office furniture and equipment will be arranged. Ideally, make sure you know these sizes before you put pen to paper for a new lease.

You might be moving in several months and think there’s lots of time to sort everything out. The next thing you know, the moving day isn’t far away, and you’re scrambling around trying to organise things. To avoid this scenario, give yourself plenty of time to put together a plan of action. You’ll give yourself enough wiggle room if problems arise.

This is where booking a reputable moving company becomes crucial. The Isis Removals team can take on more duties from you. You’ll be able to delegate responsibilities without worrying about who’s completing what and when. We employ experts who have decades of experience. Additionally, we can also add move managers to oversee and liaise with you.

Update Your Employees –

Your employees will be the end-users of the new location, so keeping them informed of what’s going on will alleviate any concerns or worries and make the transition easier. Meet with them regularly and tell them the importance of moving and how it will or will not affect them. If possible, try and involve some of them in organising and executing the relocation.

Allow them to be part of the packing and decision-making to contribute positively to the relocation process. You can also appoint moving coordinators who can give instructions to junior employees and supervise the move whilst packing and loading things. There’s also plenty of coordination opportunities when instructing our team on the day of the big move.

During the final month before the relocation, contact your suppliers and customers. Give your team members access to contact lists and set out messaging scripts for them to follow. It’s vital there are no problems with the supply chain or confusion from your clients. Furthermore, you might be able to use this as the perfect excuse to warm up cold leads.

Create a Realistic Budget –

Coming up with a comprehensive budget for the office move will help you assess and manage your costs accordingly throughout the entire process. Consider the expense of hiring a moving company, packing supplies, and your new monthly rent, including the upfront lease and other expenses. And don’t edit too much at the beginning – you’ll adapt and sift out the parts that won’t be your final budget.

The only way to do this is to get plenty of quotes and perform research. This is another chance to get the employees in on the activities and engage them in the process. Get your accounting person or department to crunch some numbers and seek quotes. Ask them to work out the costs in full to see where savings are possible.

While value for money is essential, try to steer clear of compromising on quality as a consequence for saving a few quid. Unlike moving to a new house, it’s not feasible to do this for companies with over five employees. And even smaller businesses will struggle to perform things correctly. That’s because strategy is essential, and downtime isn’t acceptable for any company.

Hire a Reputable Moving Company –

The whole office moving process can be very stressful, complicated, and time-consuming if you decide to do it alone. That’s why hiring the services of a reputable and reliable moving company will help you in relocating quickly and efficiently. Not only that, but you’ll also have the assurance that professionals are handling and packing your equipment and goods.

Here at Isis Removals, we’re a trustworthy company that has been providing professional removal services for years, and our services are safe and fast and very affordable. We will meet all your moving needs, save you money, and guide you well to avoid making unnecessary mistakes.

From the moment we sign up for a job, some features go into place from the start. For complex jobs, a moving manager is available to oversee the whole relocation from beginning to completion. They’ll coordinate and assign tasks, including anyone from your company that you plan to involve. Then it’s a case of mapping out and creating a thorough strategy.

Do Not Move During Rush Hour –

It will help if you spend less time conducting the move; work and productivity can continue with minimal disruptions. This is why you should avoid moving during rush hour and think of quieter times. Our suggestion is to move early in the morning or late in the evening when there is less traffic. It will also be straightforward to pack things up and unload at the other end.

By booking with us, we’ll plan and manage this for you. We never attempt the transport side of things when there’s an expectation of congestion. Every city has peak traffic times, and we know what areas suffer the most throughout the day. That’s why we’ll have a strict timeline to follow, and we’ll go through this before the big move.

Additionally, we’ll keep checking for roadworks and traffic jams leading up to the event and also on the day. You never know what will happen to disrupt things, even when putting plenty of effort into preparation. That’s why we’ll have alternative routes in mind if an unforeseen incident means we need to go in an different direction.

Isis Removals – Oxford’s Number One for Business Relocations –

Moving to a new office will always be challenging, but you’ll be on the right track when you book with us. You’ll be able to hand over more tasks to our team, and we’ll take the lead on organising things. This will give you time to keep up with the day-to-day business duties while we deal with the relocation. And we’ll be available to discuss your removals job at any time.

Isis Removals is all about providing the highest standards of customer care and service delivery. You can see our reviews here, and we encourage you to read the testimonials to get an idea of what sort of service you’ll receive. We value our customers and strive to give them the service they deserve. You’re in safe hands with us, and we’ll have you operational straight away.

If you’re weighing up the benefits of relocating your business, you should start by clicking here and asking for a free quote. We’ll also provide you with details of our business and commercial removals services.